The Museum of Visual Materials is one of the oldest buildings in Sioux Falls and one of the greenest buildings in the state. We are proud to be registered as South Dakota’s first LEED platinum certified green building. The Museum of Visual Materials is the perfect place for weddings, corporate events, family gatherings and community events. The character of our facility will bring you the most unique and memorable event possible. Please do your part in following these simple rules so that others may continue to enjoy the Museum, too. Thank you!
As we have children's activities on Monday through Wednesday, the Museum is only available for rentals on Thursday through Sunday. The Main Hall provides seating for parties up to 232 guests. When the Museum is rented for a function, the Atrium and Main Hall are made available for the function’s invitees.
As the Museum has children's activites on Mondays, Tuesdays, and Wednesdays, our facility is only available for rentals on Thursdays, Fridays, Saturdays, and Sundays. When the Musuem is rented for a function, the Atrium, Main Hall, and the Faithe Gallery are made available for the function’s invitees. Our facility can hold a maximum sit-down number of 232 guests.
Sales tax (9%) is not included within pricing.
Rental fees include 12 hours and the use of tables (round, rectangle, and 10 cocktail tables), black padded chairs, white linens, white table skirts, black pipe and draping in the buffet area (side room), white fabric and icicle lights hanging from ceiling in main hall, one-time set up, tear down, and cleaning.
All events are required to be completed by no later than midnight. You are able to come in during the exact times you set with the Event Coordinator on the day-of your event. The rental fee is for 12 hours total. The hours chosen must fall between 8:00am and midnight. The typical time for decorating is 8:00am – 12:00pm and the typical event time is 4:00pm - 12:00am for a Friday or Saturday event, but this will vary by client and will be discussed during your finalization meeting. We cannot allow anyone to stay or enter outside of your scheduled 12 hours (including your vendors).
At the end of the night, it is the renter’s responsibility to take all items they brought in with them, including boxes and storage containers for these items. Our staff will take care of our items (tables, chairs, linens) and bar garbage. The caterer is responsible for bussing tables of their food and taking all their food garbage with them. If your caterer doesn't provide this service, it becomes the renter's responsibility.
*All events on Friday, Saturday, or Sunday of a holiday weekend will be charged this additional fee.
**All weddings having both ceremony and reception will be charged this additional fee. Renter is responsible for the physical switchover between ceremony and reception.
Sales tax (9%) is not included within pricing.
Renters that exceed their rental period will be charged an additional $75 overtime fee per each half-hour that the renter’s cleanup is not completed.
Museum rental reservations are not made until both the deposit has been provided and the Rental Agreement has been signed and returned to the Museum Director. Until such time, the Museum cannot hold or reserve a date for an event.
Bar Service Fees:
Sales tax (9%) is not included in pricing.
Our facility is beer and wine only. All alcoholic beverages must be purchased through the Museum. Renters and/or their guests caught with outside alcohol (including hard liquor, beer, and wine) will be given two warnings. Each occurrence following will result in a $150 fine.
The bartenders require proper identification to verify legal drinking age and hold the right to deny services if proper ID cannot be produced. The bartenders may also refuse service to persons seeming intoxicated. The Museum has a Malt Beverage and Wine license and is unable to provide hard alcohol beverages. Any hard alcohol on Museum grounds must be removed immediately. Noncompliance will result in the content being taken away from the guest. Renters may be fined $150 per incident for not abiding by this rule, due to the Museum’s threat to losing its licenses and permits to serve. Outside coolers or beverages are not permitted on Museum grounds and may be taken by Museum staff.
If renters are not having alcohol, they are not required to have a bartender but are required to use the Museum for beverages such as soft drinks and bottled water. The Museum will also provide a cooler with ice. The cooler will not be staffed, only monitored for inventory. Any special orders must be approved by the Museum Director. Beverage services may be hosted by the renter, otherwise all beverages are cash. Pop and bottled water are $2.00, house wine is $6.00 a glass or $20 a bottle, box wine $75/box, champagne is $6.00 a glass or $20 a bottle, Domestic Kegs are $400 and Specialty Malt Kegs are $450.
Alcohol prices are subject to change.
Sound permits must be purchased by the renter from the City of Sioux Falls from the Health Department anytime amplified music is being used outside of our facility, such as in the gardens or the front entry area. The Health Department is located directly west of the Museum.
The Museum Director has the right of refusal for any permit or license requested by renters.
The required deposit for event rental at the Museum is 50% of the daily rental rate and is due at the time of reserving the venue. This deposit is non-refundable. The venue is not reserved until the deposit payment and signed rental agreement are received.
After reserving the venue, 75% of rental costs are due 90 days prior to the event, and 100% of rental costs are due at 60 days prior to the event. The rental costs include the daily rental rate, manager service fee, and bar service fees (if having bar service).
If you choose to add any optional rentals to your final balance during your finalization appointment, these fees will be due two weeks prior to the event.
Delinquent payments may affect the status of the event and are subject to additional 5% late fees.
The day-before decorating fee allows you to move part of your 12 hours included in the rental fee to the day-before. The day-before can only be booked within 30 days prior to your event date if that day is not already booked for an event.
The sound system rental is only available for: speaking engagements, ceremony music, toasts, and background dinner music. No dance music allowed.
Sales tax (9%) is not included in pricing.
*Pictures for the atrium TV should be 1920x1080 pixels in order to be full screen.
**Dependent upon how much is hosted. Beverage services may be hosted by the renter, otherwise all beverages are cash. Pop and bottled water are $2.00, house wine is $6.00 a glass or $20 a bottle, box wine $75/box, champagne is $6.00 a glass or $20 a bottle, Domestic Kegs are $400 and Specialty Malt Kegs are $450. Typically, a full keg will provide 140 glasses, a box of wine will provide 24 glasses, and a bottle of champagne will provide 8 glasses. If you are unsure about how many kegs you may need, you can order a reserve keg. If it is not used, you will only be charged $50 for restocking.
Your final room layout and guest count must be agreed upon no less than five (5) business days prior to your event.
No changes or alterations to the building, its accessories, or its fixtures may be made, which includes the art hanging on the walls. The art exhibits change every two months. A fee will be assessed if any artwork is removed from the walls. A white backdrop is available for rent to use behind the head table.
Guests or renters are not to access the basement for any reason. If a person needs something from our basement, please find an employee for further assistance. Only staff is allowed in the kitchen area. Caterers may use the large utility sink in the back linen room. Please find a staff person to help with this.
Disposable dishware is allowed but recyclable or biodegradable materials are preferred. No styrofoam is allowed in the facility. If styrofoam materials are brought in, you will be asked to pack the items up and will not be allowed to use them for your event.
You may provide any licensed caterer of your choosing. Your caterer must provide table attendants to clear plates/silverware/trash, or you may provide your own table attendants. The Museum does not have staff available for these services.
No outside beverages may be brought into the Museum or be found on its grounds. Exceptions to this policy only include punch, lemonade, iced tea, coffee, and caterer provided water service. The Museum does not have coffee service available; please check with your caterers for these services. You will need to provide the glassware for water service and coffee service. Ask your Museum Director for more information if you are interested in hosting beverage service for your guests. No beverages, such as homemade beer and wine, soft drinks or bottled water, may be used as favors or used at the bar. Hard alcohol is not permitted on the Museum grounds and will be confiscated. Fines may occur.
No smoking on Museum grounds. Museum grounds consist of everything inside the black railing, and outside of the quartzite rock border in the back. State Law provides that all smoking must be done twenty (20) feet away from any building entrance. Museum policy states that all smoking is to be done off Museum grounds and by the smoking posts at the end of each exiting sidewalk. If any of your guests are in violation of this policy, the renter will be given one warning. After the first warning you may be subject to a maximum $800 fine.
The exact 12 hour rental period schedule must be provided to the Event Coordinator to ensure staff are available during your desired time. You are responsible for communicating with your vendors/rental companies that they are only able to access the Museum during rental hours unless previous arrangements are made.
Absolutely no confetti, popcorn, fireworks (including sparklers), rice, sand, birdseed, Silly String, glitter, tape, glue, nails, pins, spray paint, spray of any kind, Play Dough, animals (including fish), may be brought in to the Museum or be found on its grounds. Museum staff reserve the right to confiscate any of the above listed materials. You are responsible for your guests’ abidance to this policy.
Open flame candles are not permitted. All candles must be surrounded by a glass receptacle at least two (2) inches over the flame.
White table linens will be provided, set, and removed by the Museum. If renters are bringing in their own special order linens, you are required to remove promptly at the beginning of cleanup time.
Your bussing services should be taken care of by your catering company. If your catering company does not provide bussing services, you are required to provide them. Our staff are only obligated to clear the tables of wine glasses, beer bottles, water bottles, and pop cans. Products provided by the Museum will be cleared from the tables by our staff. Any centerpieces or colored linens that you are providing must be taken care of by the renter the night of the event.
All decorations must be removed by the end of your rental time. Anything left behind may be thrown away and you may be charged maintenance/cleaning fees. Cleanup or disposal fees may be added to your final invoice. Please make sure your vendors/rental companies are aware of this restriction as their noncompliance will be charged to the renter.
Renters can potentially decorate the day prior to their event for a fee of $150. This fee allows the renter to move part of their 12 hours included in the rental fee to the day-before. The day-before can only be booked within thirty (30) days prior to the event date if the day-before is not already booked for an event. There are no promises or guarantees on availability.
Any renters renting the facility must provide a copy of their proof of liability insurance ($500,000 minimum) to the Museum Director ten (10) days before the event date. Any renter who fails to provide proof of liability insurance will be charged $300 and Museum staff will provide the $500,000 liability coverage through the Museum’s insurance provider under the name of the renter. Any renter employing an agent that will be providing goods or services on the premises of the Museum, such as catering or entertainment, shall have the agent provide a copy of such agent’s proof of liability insurance ($1,000,000 minimum) to the Museum Director. All agents of the renter must provide proof of liability insurance prior to such agent’s setup on the premises of the Museum. The Museum has the right to bill the renter for any theft, damage or any destruction of property.
Parking surrounding the Museum is available, but never guaranteed. There is absolutely no parking in the north parking lot owned by Kelly Properties. Public parking is not metered after 6:00 PM on Fridays or all day Saturdays and Sundays. During the week, all parking around the south side and the west side of the facility is 2-hour parking and is subject to ticketing before 6:00 PM. The Museum is not responsible for parking violations, tickets, or towing. The large paved parking lot to the south of the Museum across the street is available after 5:30 PM on Fridays. It will also be available on Saturdays and Sundays. There is absolutely no parking in the north and east parking lot Monday through Friday from 7:00 AM to 5:30 PM. Vehicles may be towed.
The Rental Agreement may be canceled only by written notice to the Museum Director. If the Rental Agreement is canceled by the renter, the renter will lose the initial deposit of 50% of the daily rental rate. If an event is canceled within ninety (90) days of the scheduled event date, the renter will lose their payment of 75% of rental costs. If an event is canceled within sixty (60) days of the scheduled event date, the renter will lose their payment of 100% of rental costs.
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