Status: Full-time, Exempt; occasional nights and weekends; on-call duties
Reports To: Executive Director
The Events Coordinator for the Museum of Visual Materials is responsible for all private event coordination, which includes venue tours, booking events, creating contracts, working closely with all renters, finalizing event day details, collecting payments, and training/scheduling event staff. Outstanding customer service skills and strong attention to detail are crucial skills the Events Coordinator should possess, along with event coordination experience.
Events Coordination and Staff Management
Coordinates 75+ events per year, including creating contracts, booking events, working with renters, finalizing details, and ensuring payment.
Provides outstanding customer service as an enthusiastic professional and is able to build relationships with customers.
Ability to “sell” the venue and book clients.
Orders and receives supplies and rentals.
Manages and schedules part-time event staff.
Acts as the Manager on Duty for events as scheduled and aids events as needed.
Provides backup support for event set-up and clean-up as needed, including evenings and weekends.
Assists with social media posts for the Museum.
Provides on-call assistance during private events as needed to event staff.
Other duties as assigned.
Skills and Qualifications
Experience with coordinating special events preferred.
Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work evenings and weekends as needed.
Must have a proven ability to plan, manage, document, and organize events with strong attention to detail.
Demonstrate excellent communication skills, including writing, proof reading skills, and speaking.
Ability to manage multiple projects and work assignments for a variety of clients.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Fantastic customer service ethic and high expectations for quality.
Proficient using the latest versions of Microsoft Office and mail merges; email and web searches and able to learn new computer programs specific to the Museum.
Must be able to lift to 50 pounds to assist with event set-up and tear-down by lifting and moving tables and chairs.
Bachelor’s degree in related field preferred; significant work experience can substitute for degree.
*Salary range for this position is $42,000 to $48,000 (depending upon experience).
**The Museum provides an excellent benefits package, which include 15 PTO days per year, 11 paid holidays per year, and retirement benefits.
Email cover letter and resume to Taryn Sietsema, Executive Director: firstname.lastname@example.org
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